5 Steps to Improving Your Time Management Skills
Time management is an essential skill. The ability to lay out a clear schedule and stick to it is invaluable in any industry, but real estate agents – many of whom are working independently and only have themselves to rely on – can benefit the most from learning how to time-block and maintain a consistent daily routine.
However, time management is easier said than done! It can be extremely difficult to fully commit to a tight schedule and still find enough time in the day to get all your priorities accomplished. Let’s take a look at five easy steps that can help you improve your time management skills.
- Make a list of your activities. The average agent should spend 20% of their day on activities that generate 80% of their business. This can include anything from marketing strategies and lead generation to prospecting and follow-up techniques. Your revenue-generating activities should ALWAYS be a top priority. Once you’ve determined what tasks make up that 20% (there should never be more than 7), you can fit in additional, less important filler tasks.
- Plan out how much time is needed to accomplish each activity. Obviously, there are only so many hours in a day. Time-blocking can help you make the most of each minute, so creating a detailed schedule in Google Calendar – at one hour minimums – is a must. Any tasks that are too big for a single day can be broken down into manageable chunks; don’t be afraid to start big projects just because they’re going to take a lot of time!
- Schedule “interrupted” time. Try as we might, life doesn’t always agree with our time-blocks. It’s vital that you account for potential interruptions or issues that may throw off your routine. Experts recommend setting aside two periods each day just to recover from these situations. However, prospecting should always be a priority; make sure you have at least 2.5 hours available each day, uninterrupted, to prospect.
- Think about what you can outsource. This step often comes with time as agents grow and are able to create teams but that doesn’t mean you can’t start thinking about delegation immediately. Whether you lack the skills needed to effectively complete a task (marketing, social media management, etc.) or you simply are unable to fit everything you want into your schedule, outsourcing can be a great way to regain your time without sacrificing anything.
- Break your business down into key areas of focus. It’s important to think about and optimize all aspects of your business as you continue to grow. For example, at Real Estate Nexus, our key areas of focus are: Finance/Legal, Operations, Sales, Marketing, Technology, Client Relations, Client Fulfillment, Product Development, Recruiting, and Work Culture. Don’t leave any area behind!
Establishing a good daily schedule and routine and committing to it is not as complicated as it seems. If you want to be a top producing agent, this is the best way to start. After all, time management is the number one tool you need to hit your goals! They say it takes 21 days to make a habit; you’ll be amazed at how much your business and life can transform within just a month of time-blocking!
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